OHLBA – CONSTITUTION OLD HAMSEY LAKES & BEVERNBRIDGE ASSOCIATION

AIMS

  • To promote the interests of all residents living in Old Hamsey Lakes and Bevernbridge and to assist in maintaining good relations between all members of the community
  • To raise funds for projects to improve the quality of life for all who live in Old Hamsey Lakes and Bevernbridge
  • To facilitate community events
  • To be a voice for the community
  • Working together to solve any problems that may arise in the community

MEMBERSHIP

  • Membership shall be open to all residents of Old Hamsey Lakes and Bevernbridge
  • All members shall have an equal vote – one vote per household
  • All members should actively seek to represent the various needs of the community and must not discriminate on the grounds of nationality, political opinion, race, religious opinion, sex, sexuality, disability or age
  • Members shall at all times conduct themselves in a reasonable manner when attending meetings or any other function in connection with OHLBA
  • Records will be kept of all meetings and made available to all members upon request

THE COMMITEE

  • A committee shall be formed to carry out the business of the Association. Where multiple
    members want a position, a vote will be made during the 1st meeting
  • The committee shall be made up of a Chair, Vice-Chair, Treasurer and Secretary and Area Representatives
  • Each year a committee shall be elected at the Annual General Meeting
  • Area representatives and committee members shall carry out the duties given to them in General Meetings
  • The committee shall meet once every other month (no less than 4 times/year)
  • Minutes of committee meetings shall be available to all members upon request
  • Vacancies arising during the year can be filled by an election at a general meeting. The committee may fill any vacancies arising amongst members of the committee until the next Annual General Meeting

    • .

FINANCE

  • All money raised by or on behalf of the Association is to be used only to further the aims of the Association
  • The Treasurer shall open a bank account in the name of the Association, and keep records of all money that the group spends and receives
  • The Treasurer shall present a copy of the accounts within 3 months of the end of the financial year • The accounts shall be made available to members at the AGM

ANNUAL GENERAL MEETING

  • There shall be an Annual General Meeting held every March at which the committee shall report on its work, present a statement of accounts and resign
  • The AGM shall elect the area representatives and committee for the next year
  • The AGM shall vote on recommendations and any amendments to the constitution
  • The secretary will notify all members of the date of the meeting not less than 14 days before the AGM

OTHER MEETINGS

  • There will be a general meeting open to all members every quarter
  • Members can join General Meetings on request
  • A Special General Meeting open to all members will be held if ten or more members submit a request for such a meeting to the Secretary. The Secretary shall arrange for the meeting to take place within 14 days
  • The Secretary will publicise all general meetings at least five days in advance

QUORUM

  • No General Meeting or Annual General Meeting shall take place if less than 10% of members are present
  • No committee meeting shall take place if less than two thirds of the committee is present

CHANGES TO THE CONSTITUTION

  • The constitution can only be altered at an Annual General Meeting or at a Special General Meeting called for that purpose
  • Changes to the constitution must be agreed by two thirds of the members present at the meeting

VOTING

  • Any member may make a proposal. In order for it to be voted on by other members it must be seconded, or supported, by another member
  • Only members present at the meeting may vote
  • Each household is only allowed one vote
  • No member shall exercise more than one vote
  • In the event of an equal vote, the Chair shall have the casting vote

DISSOLUTION

  • The Association may only be dissolved at a Special General Meeting called for that purpose and must be advertised fourteen days before the meeting
  • A proposal to dissolve the Association shall take effect only if agreed by two thirds of the members present at the meeting
  • Any remaining grant funding shall be returned to the funding source
  • Any assets (financial or otherwise) remaining after the payment of all debts and liabilities shall be given to charitable purposes according to the wishes of the members of the meeting

Signed: ___________________________ (Chair) 

Date: __________

 

Signed: ___________________________ (Secretary) 

Date: __________